IEEE 3119-2025

The standard establishes a uniform set of definitions and a process model for the procurement of Artificial Intelligence Systems (AIS) and Automated Decision Systems (ADS) by which government entities can address socio-technical and responsible innovation considerations to serve the public interest. The process requirements include the framing of procurement from an IEEE Ethically Aligned Design (EAD) [B28]6 foundation and a participatory approach that redefines traditional stages of procurement, such as: problem definition, solicitation preparation, vendor evaluation, solution evaluation, contract negotiation, and contract monitoring. The scope of the standard only addresses the procurement of commercial AIS products and services (CAIPS). This standard does not give specific guidance on in-house AIS development or hybrid AIS public-private development between buyers and sellers. Nor does the standard provide guidance to procurement teams seeking to use AIS as a buying tool that supports the duties and responsibilities of the procurement job function.

The purpose of this standard is as follows: a) To establish a uniform set of definitions and process requirements that address the socio-technical and responsible innovation challenges in the procurement of AI/ADS b) To support organizations adapting their processes for procuring AI systems responsibly for the public interest c) To promote ethically aligned values and robust public engagement in the process model

New IEEE Standard - Active. The standard helps procurement teams reduce risks in artificial intelligence systems (AIS) by using tailored risk management practices when purchasing AIS. Specific process steps for AIS problem definition, solicitation preparation, vendor and solution evaluation, contract negotiation, and contract monitoring are described. Risk management methodologies that augment customary activities and tasks performed during the procurement life cycle are provided including identifying, analyzing, evaluating, prioritizing, mitigating, and controlling unique AIS risks that can detract from unique AIS benefits. How procurement teams can use and apply practical AIS tools and metrics is also provided. The standard focuses explicitly on AIS risks (when compared to traditional, non-AIS technology) and is designed to address the purchase of commercial AI products and services procured using a formal contract or contract framework.