PD CEN/TS 18170:2025 - Functional Requirements for Electronic Archiving Services

In the rapidly evolving digital landscape, the need for robust and reliable electronic archiving services has never been more critical. Introducing the PD CEN/TS 18170:2025, a comprehensive standard that sets the benchmark for functional requirements in electronic archiving services. Released on May 30, 2025, this standard is an essential resource for organizations aiming to ensure the integrity, accessibility, and security of their archived digital information.

Key Features of PD CEN/TS 18170:2025

This standard, identified by the number PD CEN/TS 18170:2025, spans across 40 pages of detailed guidelines and requirements. It is meticulously crafted to address the complexities and challenges associated with electronic archiving, providing a structured framework that organizations can rely on.

• Comprehensive Coverage: With 40 pages of in-depth content, this standard covers all aspects of electronic archiving services, ensuring no stone is left unturned.
• Latest Release: Released on May 30, 2025, it incorporates the latest advancements and best practices in the field of electronic archiving.
• ISBN: 978 0 539 35184 2 - This unique identifier ensures easy referencing and cataloging of the standard.
• Status: As a recognized standard, it provides authoritative guidance that is widely accepted and implemented across various industries.

Why Choose PD CEN/TS 18170:2025?

Organizations today are inundated with vast amounts of digital data, making effective archiving not just a necessity but a strategic advantage. The PD CEN/TS 18170:2025 standard is designed to help organizations navigate this complex landscape with confidence. Here’s why it stands out:

1. Ensures Data Integrity and Security

One of the primary concerns in electronic archiving is maintaining the integrity and security of data. This standard provides detailed requirements that help organizations implement robust security measures, ensuring that archived data remains unaltered and protected from unauthorized access.

2. Enhances Accessibility and Usability

Archived data is only valuable if it can be accessed and used when needed. The PD CEN/TS 18170:2025 standard outlines functional requirements that enhance the accessibility and usability of archived data, ensuring that it can be retrieved efficiently and effectively.

3. Supports Compliance and Legal Requirements

Compliance with legal and regulatory requirements is a critical aspect of electronic archiving. This standard provides a framework that helps organizations align their archiving practices with relevant laws and regulations, reducing the risk of non-compliance.

4. Facilitates Long-term Preservation

Digital data needs to be preserved for the long term, often beyond the lifespan of the technology used to create it. The PD CEN/TS 18170:2025 standard includes guidelines for ensuring the long-term preservation of digital data, safeguarding it for future generations.

Who Can Benefit from This Standard?

The PD CEN/TS 18170:2025 standard is invaluable for a wide range of organizations, including:

• Government Agencies: Ensuring compliance with public records laws and regulations.
• Financial Institutions: Maintaining secure and accessible records for auditing and regulatory purposes.
• Healthcare Providers: Safeguarding patient records and ensuring data privacy.
• Corporations: Managing corporate records and intellectual property securely.
• Educational Institutions: Preserving academic records and research data.

Conclusion

In an era where digital data is the lifeblood of organizations, the PD CEN/TS 18170:2025 standard provides a vital framework for effective electronic archiving. By adhering to its comprehensive guidelines, organizations can ensure the integrity, security, and accessibility of their archived data, while also meeting compliance and legal requirements. Whether you are a government agency, a financial institution, or any organization dealing with digital data, this standard is an indispensable tool for your archiving needs.

PD CEN/TS 18170:2025

This standard PD CEN/TS 18170:2025 Functional requirements for the electronic archiving services is classified in these ICS categories:

• 31.120 Electronic display devices
• 35.240.20 IT applications in office work
• 35.240 Applications of information technology
• 01.140.20 Information sciences
• 35.240.30 IT applications in information, documentation and publishing
• 37.080 Document imaging applications

This NWI Will be a TS and will specify additional requirements for qualified or not qualified trust services implementing electronic archiving service with specific regard to : • Functional requirements to use for receipt, storage, retrieval and deletion to ensure that the electronic data and electronic documents (electronically-born documents and paper documents that have been scanned and digitized) are preserved in such a way that they are accessible and durably safeguarded against loss and unauthorized alteration or disposal, except for authorized changes concerning their electronic format. • Procedures and technologies ensuring the accuracy of the origin, the durability and legibility, integrity of the electronic data and electronic documents beyond the technological validity period and at least throughout the legal or contractual preservation period, while maintaining their integrity and their origin. • Procedures and technologies to use to allow authorised relying parties to receive a report in an automated manner that confirms that an electronic data and electronic documents retrieved from a qualified electronic archive enjoys the presumption of integrity of the data and electronic documents from the beginning of the preservation period to the moment of retrieval. • Procedures and technologies to prevent unauthorized access and improper use of the confidential and restricted data and electronic documents. • Interactions between electronic archiving trust services and other trust services. • Procedures and technologies to reach and obtain a green sustainability approach when possible.