PD ISO/TR 19814:2017

This standard PD ISO/TR 19814:2017 Information and documentation. Collections management for archives and libraries is classified in these ICS categories:

• 01.140.20 Information sciences

This document provides guidance and recommendations in the planning, implementation, maintenance and improvement of the preservation of archive and library collections through:

• recommendations and guidance for preservation planning and ongoing management of physical collections in archives and libraries;

• procedures for managing collections in the stacks, research and reading rooms, conservation facilities and while on exhibit and during transportation.

• guidance and recommendations for appropriate enclosures and containers for archive and library collections.

This document applies to preservation of archive and library physical collections of institutions and volumes small and large. It applies to all collections housed by an institution; their own collections and deposits or loans from other institutions. Some information on digital collections, born digital and digitized, for conservation is included for reference.

This document also applies to collections that are being managed by governmental agencies.

This guidance is intended for collections that are being preserved for long-term use.

Collections intended for long-term use need to be managed to mitigate many risks that can cause loss, including catastrophic loss from fire and floods, risks of vandalism and theft, to instability of materials, including acetate film and acidic paper. Collections management addresses the risks from a holistic perspective. It is recognized that compromises are necessary based on, among other factors, the quantity of collections in archives and libraries. The compromises can be managed when the factors of use, significance, vulnerability of the collections and the expertise and best practices from several fields are included in the decision-making process.

This document covers specifically the operations required to manage the collections environment that are relevant to the preservation policy and plan of the institution. This includes the monitoring of climate stability, control of exposure to light, preventive cleanliness measures and cleaning of the collections storage areas.

The conservation treatment of individual items within the collections is not covered in this document.

PD ISO/TR 19814:2017 - Information and Documentation: Collections Management for Archives and Libraries

Standard Number: PD ISO/TR 19814:2017

Pages: 70

Released: April 12, 2018

ISBN: 978 0 539 00366 6

Status: Standard

Overview

In the ever-evolving world of information management, the PD ISO/TR 19814:2017 standard serves as a crucial guide for professionals in the field of archives and libraries. This comprehensive document provides a structured approach to collections management, ensuring that valuable information is preserved, organized, and accessible for future generations.

Why Choose PD ISO/TR 19814:2017?

As a professional in the field of information and documentation, you understand the importance of maintaining a well-organized and accessible collection. The PD ISO/TR 19814:2017 standard offers a detailed framework that helps you achieve this goal. Here are some reasons why this standard is indispensable:

• Comprehensive Guidance: With 70 pages of in-depth information, this standard covers all aspects of collections management, from acquisition to preservation and access.
• International Recognition: As an ISO standard, it is recognized globally, ensuring that your practices align with international best practices.
• Up-to-Date Information: Released in 2018, this standard reflects the latest advancements and methodologies in the field.
• Structured Approach: Provides a clear and structured approach to managing collections, making it easier to implement and maintain effective practices.

Key Features

The PD ISO/TR 19814:2017 standard is packed with features that make it an essential tool for any archive or library professional:

• Detailed Framework: Offers a comprehensive framework for managing collections, ensuring that all aspects of the process are covered.
• Best Practices: Incorporates best practices from around the world, providing you with a wealth of knowledge and expertise.
• Flexibility: Designed to be flexible, allowing you to adapt the guidelines to suit your specific needs and circumstances.
• Focus on Preservation: Emphasizes the importance of preservation, ensuring that valuable information is protected for future generations.

Who Can Benefit?

The PD ISO/TR 19814:2017 standard is ideal for a wide range of professionals, including:

• Archivists: Ensure that your collections are managed effectively and efficiently.
• Librarians: Enhance your library's collection management practices with internationally recognized guidelines.
• Information Managers: Stay ahead of the curve with the latest methodologies and best practices.
• Researchers: Access well-organized and preserved collections for your research needs.

Conclusion

In a world where information is power, the PD ISO/TR 19814:2017 standard is your key to unlocking the full potential of your collections. By implementing the guidelines and best practices outlined in this standard, you can ensure that your archives and libraries are managed with the highest level of professionalism and care. Whether you are an archivist, librarian, or information manager, this standard is an invaluable resource that will help you achieve excellence in collections management.

Invest in the future of your collections with the PD ISO/TR 19814:2017 standard and join the ranks of professionals who are committed to preserving and sharing knowledge for generations to come.